Organisationskortet / Organization

BRP Back Office > Organizations

Objektet organisation

Organizations are in BRP used as a term for all types of organizations. Examples of organizations are companies, associations and clubs.

Create an organization

1. BRP Back Office > Organizations

2. Click on "+ / Create".

3. Enter information in the desired fields according to the description about the organization, click "OK".

Change information on an organization

1. BRP Back Office > Organizations

2. Search by filling in all/part of the name of the relevant organization in the "Search by name" field and clicking "Search".
   If you want to search for more or other properties, click on "Advanced Selection". Select the properties you want to search on and enter the search value. Then click "OK".

3. Select the organization you want to change or highlight it and click "Show". Change the values ​​you want to change and then click "OK".

4. In the address, the city can be automatically looked up based on postcode, see Personkortet

Delete an organization

1. BRP Back Office > Organizations

2. Search by filling in all/part of the name of the relevant organization in the "Search by name" field and clicking "Search".
   If you want to search for more or other properties, click on "Advanced Selection". Select the properties you want to search on and enter the search value. Then click "OK".

3. Select the organization you want to delete and click on the trash can icon or "Delete". You will now be asked to confirm the deletion, click "Yes" to confirm, otherwise click "No" to cancel.

Connect persons to an organization

Alternative 1:

1. BRP Back Office > Organizations

2. Search for the relevant organization and select it.

3. At the "Persons" tab there is a list of the people connected to the organization. Click on + (plus sign) to add one. From there you can either search for an existing person or create a new one.

Alternative 2:

1. BRP Back Office > Persons

2. Find the person you want to connect to an organization.

3. Go to the “Person” tab.

4. Click on the magnifying glass icon next to “Organization” > Search for the relevant organization and select it.

5. OPTIONAL: Add a date on “Organization connection expires”. When that date has passed, the organization connection to the person will be removed.

Remove persons from an organization

Alternative 1:

1. BRP Back Office > Organizations

2. Search for the relevant organization and select it.

3. Click on the “Persons” tab.

4. Select a person and click on the Trash can icon. This will remove the selected person from the organization but it will not delete them from the contact register.

Alternative 2:

1. BRP Back Office > Persons

2. Find the person you want to remove from an organization.

3. Go to the “Persons” tab.

4. Click on X next to “Organization”.

Automatically remove persons from an organization

(TP65605 / 2025.0204)

If a “Organization connection expires” date is set on person, the organization connection will automatically be removed from the person.

There is a follow-up point to inform the person X days before the connection expires.

Configuration → Marketing activities → Follow-up point

Let customers connect to an organization by following a link

(TP54133 / 2024.320302 + v2024.36.0)

This feature allows your customers to connect to an organization in BRP by following a link, instead of adding every person to the organization one by one which can be a bit time consuming for your staff.

If you have agreements with other companies that allow their employees to purchase your products at lower prices, this feature will be particularly useful.

Prerequisites

• BRP Premium Mobility license is required

• The organization must be created in BRP

Limitation

• It is not possible to create registration links for organizations that use sponsorships or discount ladder.

Rights

BRP Configuration > Staff and resources > Roles

• Organization - Generate registration URL

  • Needed to be able to generate a URL that can be used by customers to connect to an organization.

• Organization - View registration URL

  • Needed to be able to view and copy the URL that can be used by customers to connect to an organization.

Configuration

1. BRP Back Office > Organizations > “Persons” tab

2. Click on “Generate registration link” button

Open

3. A new window appears, see image below, where you can enter:

   1. Which web app to use (if there are more than one in the installation). Mandatory
      
      

   2. After which date the registration link should no longer be valid. Optional
      
      

   3. After which date the organization offer should no longer be valid (After the expiration date of the organization, the organization connection will be removed from all persons who connected to the organization using this link). Optional
      
      

   4. Which web category the user should be redirected to after registering. Optional - If no web category is selected, the user will be redirected to the Explore page after registration.
      Hidden web categories are possible to select, they will appear in the list.

Open

4. A new window will appear which gives you the option to copy the registration link.

5. Information about the registration link can be found on the organization, under the “Persons” tab. The link can be copied and removed.

6. If you suspect the link has been shared to persons who shouldn’t have access to it, you can click on “Remove link” and the registration link will immediately stop working.

User Flow

Upon clicking on the link, the user will be asked to log in or create an account:

After a successful login or sign-up, the user will be connected to the organization and redirected to the configured web category (or explore page if no web category was selected when generating the link).

If the user is already logged in

The user will get the option to connect to the organization by clicking the “Connect” button.

If the user is already connected to another organization

The user will get the option to replace their current organization with the new one by clicking the “Update” button.

If the user is already connected to the same organization

If the logged in user’s organization matches the organization associated with the link, no action is required. However, the expiration date of the organization connection will be updated. This way, you can for example send out a new link once a year to update the organization expiration date of the persons still belonging to the organization.