BRP Configuration → Products → Products
All products have multiple properties. Some are specific to a particular product type and may only exist in products of the type “Subscription”, for example. The properties listed below apply to several different product types.
Base information tab
Name:
This is the name under which the product is sold, which appears in the booking schedule, the cash register, and in statistics.
Number:
This is the automatically generated item number assigned by BRP, which can be changed if necessary.
Internal description:
Product description only visible to your staff.
External description:
Product description visible to your customers, on the app/web.
External product information:
Information presented to the customer after they buy a product, such as how to download the app or get a member card. Currently only used by integrators.
Product labels:
Add one or more product labels to the product. See Product Labels for more info.
Product group:
Add a product group. See Product Groups for more info.
Bar codes:
If you plan to use a barcode reader in the cash register, the product’s barcode must be scanned here using that reader. The barcode will then be entered into the field.
Use color defined by user:
The chosen color will appear in the booking schedule and the cash register.
Bookable via internet:
Needs to be checked if this product should be sold in the app or web.
Use in wizards:
Needs to be checked if this product should be sold using the next generation wizards.
Show in cash register:
Needs to be checked if this product should be shown in Point of Sale.
Message in register:
A message displayed when the product is selected in the cash register. For instance, this can be used to remind staff that a student ID is required for certain subscription types. Maximum of 256 characters.
Information text on receipt or invoice:
The following variables can be used in the text:
%accrualamountexvat% – Amount for separate reporting, excluding VAT
%accrualamountincvat% – Amount for separate reporting, including VAT
%accrualvatamount% – VAT amount for separate reporting
%accrualvat% – VAT rate for separate reporting
Send booking reminder:
Reminder sent to customers who booked this product.
Accounting tab
Account:
Which account in the chart of accounts the sale of this product should be recorded under.
VAT group:
VAT can be specified here if it has not already been set in the account.
Deferred revenue account:
Used for accrual accounting. See Accrual Accounting for more information.
Price tab
Do not debit:
Whether the product itself is debitable is determined by this checkbox. This is often used for group activities, where the booking itself should not be charged, but rather covered by a subscription.
See Price for more information.
Media tab
Main image:
Choose an image for the product which will be displayed in the web and app.
Text:
The text written here will be displayed as a banner on the image, displayed in the web and app.
Background color:
The background color of the text banner.
Facilities tab
Used by:
Select which facilities this product should be available for.
History tab
Shows all changes done to the product at which timepoint, and which user made the changes.
Delete a Product
Go to Products > Products and search for the product you want to remove.
Select the product in the list and click on the trash can icon.
A confirmation dialog will appear, asking: “Are you sure you want to delete the selected record?”
Click Yes to remove the product, or No if you decide to keep it.
Deleted Products
The product is not removed entirely—it is only marked as deleted, which means new purchases or bookings cannot be made with it. However, any existing bookings or purchases involving the product remain in the system.
Restoring a Deleted Product
Deleted products no longer appear in the product list by default. To find them, select “Deleted” in the View dropdown. If a product was deleted by mistake, right-click on the product and choose Restore.