Account

Number

The number assigned to the account.

Name

The name assigned to the account.

Used for products

Determines if this account should be available as a sales account for products.

Used for product types

Defines which product types this sales account should be selectable for, reducing the risk of selecting the wrong account for products.

Used for deferred revenue

Specifies if this account should be selectable as a deferral account for products.

Used for payment methods

Determines if this account should be available for different payment methods in the system, reducing the risk of selecting the wrong account for payments.

VAT Group

While BRP allows revenue with different VAT groups to be mixed in a single revenue account, it is not recommended. To prevent this, select a VAT group directly for the account. New products linked to this account will automatically inherit the correct VAT group.

Shadow account for deferral

Used so that revenue from deferred products can be reported for VAT immediately, even if the revenue is allocated for later. This field should be filled in for all accounts with a VAT rate above 0% that are used as sales accounts for deferred products.

Use Dimension 1

If this account should be tracked with an accounting dimension, e.g., Cost Center or Profit Unit.

Fixed Value Dimension 1

If a dimension is assigned, it takes priority when generating journal entries.

Use Dimension 2

Same as Dimension 1 but at another level, e.g., Project.

Fixed Value Dimension 2

If a dimension is assigned, it takes priority when generating journal entries.

Revenue Account

Specifies if the account is a revenue account.

External Integration Codes

Used by BRP for system integrations.

Company

If multiple companies exist in the system, this setting restricts the account to specific companies.

1000

Non-billable

0%

Used for products that should never be charged, e.g., internal bookings or group activities.

1410

Inventory of Finished Goods

-

Offset account for all inventory transactions.

1510

Accounts Receivable

-

Standard invoices.

1511

Accounts Receivable AG

-

Auto-debit invoices & recurring card payment invoices.

1517

Installment Payments

-

Main invoice in an installment plan.

1518

Customer Accounts

-

Credit for customers.

1612

Cash Advance

-

Cash withdrawals during the day.

1684

Short-term Receivable Supplier

-

Typically used for integration with reminder services.

1910

Cash

-

Cash payments.

1911

Card

-

Card payments at checkout.

1912

Online Payment

-

Card payments made online.

1915

Actiway

-

Wellness provider.

1916

Wellnet

-

Wellness provider.

1918

Swish

-

Mobile payment.

1919

Benify

-

Wellness provider.

1920

PlusGiro

-

PlusGiro payments.

1930

Bank

-

Bank transfers.

1940

Change Register

-

Cash register balance.

2421

Unredeemed Gift Cards 0%

0%

Sales account for gift cards.

2422

Unredeemed Clip Cards 0%

0%

Sales account for clip cards.

2423

Unredeemed Clip Cards 6%

6%

Sales account for clip cards.

2424

Unredeemed Clip Cards 12%

12%

Sales account for clip cards.

2425

Unredeemed Clip Cards 25%

25%

Sales account for clip cards.

2426

Unmatched Payments

-

Credit-side bank payments with incorrect references.

2610

Output VAT, Full Rate

-

VAT

2620

Output VAT, Reduced Rate 1

-

VAT

2630

Output VAT, Reduced Rate 2

-

VAT

2971

Liability Account for Deferral

-

Deferral liability account.

3010

Prepaid Training 6%

6%

Sales account.

3011

Training AG 6%

6%

Sales account.

3012

Single Entry Training 6%

6%

Sales account.

3013

Personal Training 6%

6%

Sales account.

3210

Sales 12%

12%

Sales account.

3310

Sales 25%

25%

Sales account.

3410

Sales 0%

0%

Sales account.

3590

Collection Revenues

0%

Used in integrations with reminder services.

3690

Expired Clip Cards 0%

0%

Revenue from expired clip cards.

3691

Expired Clip Cards 25%

25%

Revenue from expired clip cards.

3692

Expired Clip Cards 12%

12%

Revenue from expired clip cards.

3693

Expired Clip Cards 6%

6%

Revenue from expired clip cards.

3740

Rounding Adjustments

-

Automatically used by BRP.

3911

Rental Revenue 25%

25%

Sales account.

3951

Recovered Loss AR 25%

25%

Payment for written-off invoices.

3952

Recovered Loss AR 12%

12%

Payment for written-off invoices.

3953

Recovered Loss AR 6%

6%

Payment for written-off invoices.

3954

Recovered Loss AR 0%

0%

Payment for written-off invoices.

3990

Shadow Account for Deferral 25%

-

VAT-exempt deferred revenue.

3991

Shadow Account for Deferral 12%

-

VAT-exempt deferred revenue.

3992

Shadow Account for Deferral 6%

-

VAT-exempt deferred revenue.

3993

Shadow Account for Deferral 0%

-

VAT-exempt deferred revenue.

4020

Cost of Goods Sold

-

Sale of inventory items.

4900

Inventory Adjustment - Inbound

-

Inventory adjustment - inbound.

4901

Inventory Adjustment - Stocktaking

-

Inventory adjustment - stocktaking.

4902

Inventory Adjustment - Consumption

-

Inventory adjustment - consumption.

4903

Inventory Adjustment - Disposal

-

Inventory adjustment - disposal.

4904

Inventory Adjustment - Outbound

-

Inventory adjustment - outbound.

4905

Inventory Adjustment - Import

-

When importing stock files.

6351

Confirmed Loss AR 25%

-

Invoice write-offs.

6353

Confirmed Loss AR 12%

-

Invoice write-offs.

6354

Confirmed Loss AR 6%

-

Invoice write-offs.

6355

Confirmed Loss AR 0%

-

Invoice write-offs.

6591

Collection Costs

-

Used in integrations with reminder services.

7318

Cash Register Differences

-

Account for cash discrepancies.