Price

Pricing Calculation

1. Manual Price
   If “Manual Price” is used in Point of Sale (during the sale), it takes precedence over all other pricing methods.

2. Customer Has Access to Multiple Price Lists
   If the customer has access to several price lists, the lowest price among all those lists applies. If both a price list and a discount are specified, the price list overrides, and no additional discount is given.

3. No Price List, but Customer Discount
   If no price list is set, but the customer has a discount, the discounted standard price is used.

4. No Price List and No Discount
   If neither price list nor discount is assigned, the standard price applies.

Examples of Prices and Price Lists Across Multiple Facilities

Standard Price at Multiple Facilities

Standard Price is the usual amount “everyone” pays. It is always the most expensive option. You can have different standard prices for different facilities, or you can set a fallback price. If a price exists for a facility, it’s used; otherwise, the fallback price is selected.

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Click to expand image

In the example image, the product always costs 100 SEK at Facility 1, 200 SEK at Facility 2, and 300 SEK at Facility 3. For other facilities, it costs 90 SEK.

Standard Price and Price Lists

Price lists exist to offer a discounted price—for instance, for VIP customers, members, or students. They never result in a higher price than the standard price. Here’s an example with a standard price plus one additional price list:

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The system does not support the example above. Since everyone has access to the standard price and their own price list, students in the example above would end up paying 100 SEK if the “student price” is higher than 100 SEK.

Standard Price, Facility Price, and Price Lists Combined

When combining standard prices and price lists, it works as follows:
Everyone has access to a standard price list, so if there’s no standard price list defined for a facility, the fallback standard price list is used instead.

Example

In this scenario, it will cost 100 SEK for students at Facility 1, since Facility 1 does not have a local standard price list. Students at Facility 1 therefore get the cheapest price from the two lower price lists.

Add a Price to Multiple Facilities At Once

(TP64721 / 2025.02)

It is possible to add a price to multiple facilities at once.

1. Go to BRP Configuration → Products → Products. Find the product you want to add/change price to.

2. Select the product → Click on “Add Prices”.

3. Click on + (plus sign).

4. Click on the pen icon next to “Facilities” and add all facilities that should get this price.

5. Enter the amount under “Price” → Click on “Add”.

Company-Level Prices in Cloud

BRP allows users to create prices at the company level. These apply to products after facility prices but before standard prices. Company-level pricing is helpful for organizations with large numbers of facilities under each company.

Example

In the price list display, both company and facility appear in the same column, but companies are shown in bold to differentiate them. The column is sorted so that all facility prices appear beneath company prices, and company prices appear beneath standard prices.

In the example, products with this price list have facility prices for Facility 1 and 3, but a company-level price for Facility 2. If there are facilities besides 1 and 3 that are not part of Company 1, they default to the standard price. If multiple prices are set for the same company, the usual pricing rules apply.

Example of Date-Controlled Pricing

Suppose the price of a product (e.g., “Water bottle”) is set to increase on New Year’s Day.

1. Go to the Price tab of the product, and create two entries:

   • Price for 2024:

     • Start: 2024-01-01 00:00

     • End: 2025-01-01 00:00

     • Price: 25 SEK

   • Price for 2025 and onward:

     • Start: 2025-01-01 00:00

     • End: (blank) (meaning no end date)

     • Price: 30 SEK

If a customer books the product on 2024-12-31, it will cost 25 SEK. If they book on 2025-01-01, it will cost 30 SEK, even if the booking was made during 2024.

Price Deviations

1. Go to Configuration → Staff and resources → Schedules, then click plus.

2. Enter a descriptive name and click New Schedule Period.

3. Use the same name for the schedule period.

4. Select start and end dates. If it should continue indefinitely, set the end date far in the future.

5. Leave Number of Weeks at 1.

6. Enter the days and times for which you want this alternate price to apply.

7. Click OK.

Then:

1. Go to Products > Products and select the Price tab.

2. Click the “plus” icon for New.

3. Select your newly created schedule.

4. Specify the start and end time for the price. Leaving the end date/time blank means “valid until further notice,” provided the schedule is active.

5. Enter the desired price.

Percentage-Based Discounts for Persons or Organizations

This feature is rarely used because you typically don’t want to offer the same discount on all products.

• Organization: A percentage discount can be entered in the “Discount” field on the organization card. This percentage then applies to everything purchased by persons linked to that organization—unless the product in question is priced via a price list that the customer has access to.

• Individual Person: A percentage discount can be entered in the “Discount” field on the person card. Again, it applies to all purchases unless there’s a relevant price list that the customer can access.

Bulk Discounts

Go to Products > Products, find the product and open the Price tab.

Explanation of Fields in “Bulk Discount ”

• Discount applicable:
  Can be set to “Incremental” or “For everybody.” If set to incremental, the discount only applies to the units beyond the From Unit threshold.

• From Unit:
  Specifies at which quantity the discount begins.

• Discount %:
  The percentage of the price that should be deducted for those units.

Example

The product costs 100 SEK per unit, and you have stepwise discounts as follows:

• Buying 12 units

  • Pay full price on the first 9 units: 9 × 100 SEK = 900 SEK

  • From unit 10 onward, get 10% discount on those 3 units: 3 × 100 SEK × 90% = 270 SEK

  • Total = 900 + 270 = 1170 SEK

• Buying 25 units

  • First 9 units full price: 9 × 100 SEK = 900 SEK

  • Units 10–19 (10 units) get 10% discount: 10 × 100 SEK × 90% = 900 SEK

  • Units 20–25 (6 units) get 20% discount: 6 × 100 SEK × 80% = 480 SEK

  • Total = 900 + 900 + 480 = 2280 SEK
    (Note: The original text stated “400” for the last row, but 6 units at 20% discount is 6 × 100 × 80% = 480. Possibly a minor discrepancy in the original example. If the original example used a different approach or had a fixed price of 100 for the entire chunk, you can follow that logic. Adjust if needed.)

• Buying 45 units

  • First 9 units full price: 9 × 100 SEK = 900 SEK

  • Units 10–19 (10 units) get 10% discount: 10 × 100 SEK × 90% = 900 SEK

  • Units 20–29 (10 units) get 20% discount: 10 × 100 SEK × 80% = 800 SEK

  • Units 30–45 (16 units) get 30% discount: 16 × 100 SEK × 70% = 1120 SEK

  • Total = 900 + 900 + 800 + 1120 = 3720 SEK
    (Again, the original text example might differ slightly in calculations, but this is how stepwise discounts typically work mathematically.)

Products Without a Price or Situations Where No Price Matches

Normally, every product should have a standard price—one without a facility or end date. Otherwise, there may be cases where no price is found, resulting in a price of 0 SEK (for all products except value cards).

For value cards with amounts, 0 SEK means the customer can manually set the card’s balance.

There is a setting called “allowSaleOfProductWithoutPrice.” By default, it is true, meaning the system behaves as before. If you set this to false, any product that has at least one price but no matching current price is filtered out from the cash register, self-service, or API. Essentially, the product cannot be sold because it has no valid price at that moment.